Accounting and Purchasing Assistant

Responsibilities

• Manage Accounts Receivable (aging, payment processing)
• Process Daily Accounts Payable Invoices (matching, posting)
• Credit Memo Follow-up (vendors)
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end close tasks (all direct shipment invoices, A/P posting completed)
• Maintain and organize financial documents, filing, and electronic records
• Processing credit applications (new customers, new vendors)
• Set up new customers and vendors
• Processing direct shipment invoicing and related document management
• Assist in preparing financial reports, schedules, and basic analyses
• Help prepare documentation for audits and tax filings
• Communicate with vendors, clients, and internal teams regarding billing and payment inquiries
• Maintain “accounting@” mailboxes
• Perform ad-hoc tasks and data entry projects to support the accounting team
• Set up & Maintain State Tax Certificates
• Weekly ordering of Stock Inventory
• Process and follow-up of manufacturer returns
• Inventory Adjustments
• Set up new part numbers

Skills & Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience
• 1–2 years of experience in accounting, bookkeeping, or a similar finance role (entry-level candidates with internship experience considered)
• Reliability and discretion when handling confidential financial information
• Familiarity with general ledger processes and month-end close
• Experience with accounts payable/receivable workflows and reconciliations
• Strong attention to detail and accuracy
• Good organizational and time-management skills; able to prioritize multiple tasks
• Clear written and verbal communication skills