Job Summary:
The Accounting Assistant provides essential support to the finance team by performing day-to-day accounting tasks, maintaining accurate financial records, and assisting with month-end close activities. This role suits an organized, detail-oriented person who is comfortable with numbers and basic accounting systems.
Key Responsibilities:
Manage Accounts Receivable (aging, payment processing)
Process Daily Accounts Payable Invoices (matching, posting)
Credit Memo Follow-up (vendors)
Reconcile vendor statements and resolve discrepancies
Assist with month-end close tasks (all direct shipment invoices, A/P posting completed)
Maintain and organize financial documents, filing, and electronic records
Processing credit applications (new customers, new vendors)
Processing direct shipment invoicing and related document management
Assist in preparing financial reports, schedules, and basic analyses
Help prepare documentation for audits and tax filings
Communicate with vendors, clients, and internal teams regarding billing and payment inquiries
Maintain “accounting@” mailboxes
Perform ad-hoc tasks and data entry projects to support the accounting team
Required Qualifications:
Associate degree in Accounting, Finance, Business Administration, or equivalent experience
1–2 years of experience in accounting, bookkeeping, or a similar finance role (entry-level candidates with internship experience considered)
Proficiency with Microsoft Excel (VLOOKUP, pivot tables, basic formulas)
Experience with accounting software (e.g., QuickBooks, Xero, Sage) or willingness to learn
Strong attention to detail and accuracy
Good organizational and time-management skills; able to prioritize multiple tasks
Clear written and verbal communication skills
Preferred Qualifications:
Bachelor’s degree in Accounting, Finance, or related field
Familiarity with general ledger processes and month-end close
Experience with accounts payable/receivable workflows and reconciliations
Basic understanding of GAAP principles
Skills & Competencies:
Analytical mindset and numeric aptitude
Strong problem-solving and troubleshooting ability
Reliability and discretion when handling confidential financial information
Team player with a customer-service orientation
Ability to work independently with minimal supervision
Adaptability to changing priorities in a fast-paced environment
Working Conditions:
Part-time, on-site, 2-days per week (with potential to become full-time)
Standard office hours; occasional overtime during month-end or audit periods
Sedentary work with frequent computer use
Compensation & Benefits
$20.00–$23.00 per hour (depending on experience)
Accrued Paid time off and paid holidays